Personal data policy
The association Noaks Ark Småland & Halland protects your personal privacy and your right to have control over your personal data.
The Data Protection Regulation (GDPR) applies as law in all EU member states as of May 25, 2018. Among other things, this has the purpose of protecting the fundamental rights and freedoms of individuals, especially your right to the protection of personal data.
Who is Responsible?
The legal entity Föreningen Noaks Ark Småland & Halland (802453-4029) is responsible for personal data, which means that it is the association that is responsible for the personal data that is processed within the framework of our operations and that the processing complies with current legislation.
When does the association collect my personal data?
Since you can come in contact with Noaks Ark Småland & Halland in different ways, the need to collect personal data may look different
Here you can see in which situations the association collects your personal data:
• You get involved as a volunteer.
• You are hired.
• You fill in your personal data or contact us on one of our platforms, for example social media, by phone, by post or by e-mail.
• You register as a member.
• You make an online booking for an quick answer HIV test.
The type of personal data we collect may also look different depending on the contact you have with us – this may include the following information:
Personal and contact details – name, social security number, mobile phone number, e-mail addresses, postal address and billing and delivery address.
Why does the association need to process my personal data?
Noaks Ark Småland & Halland works to increase the health and quality of life of people living with HIV and to prevent the spread of HIV and other sexually transmitted infections. In the work to reach our goal, we need members and volunteers who support our activities – and in order to have members and volunteers, we need to be able to process personal data.
All processing of your personal data aims to enable only such activities that are compatible with the Association Noaks Ark Småland & Halland’s statutes. We may need to use your personal data to contact you regarding important information about our organization, your membership, or volunteer assignments.
The association mainly processes your personal data in order to do the following:
• Be able to administer your membership or your volunteer assignment.
• Enable good service, such as handling your requests, correcting incorrect information, or sending information that you have requested, such as newsletters.
• Communicate changes in the volunteer assignment, etc.
• Record keeping according to the Health and Medical Care Act.
Who can access my personal data?
Only employees, elected representatives, and auditors may have access to your personal data. The association does not disclose your personal data to another party.
The test reception’s online booking for HIV tests
Noaks Ark Småland & Halland uses an online service: EasyPractice which is registered in Denmark (EU country), to provide online booking. Online bookings refer to free quick answer HIV tests. A data processing agreement has been drawn up between the parties. When booking online, you need to enter a first name and a mobile number. The information is only stored for the purpose of completing your online booking and for sending SMS reminders before the visit. If you do not agree to the described handling of names and mobile numbers, you are welcome to make a drop-in visit during the test reception’s opening hours, Mondays at 5.00 pm – 8.00 pm.
On what legal basis does the association collect my personal data?
The legal basis for Noaks Ark Småland & Halland’s processing of your personal data depends on the relationship you have with us:
Agreement and legal obligation
For example, if you are a member of Noaks Ark Småland & Halland, the membership agreement is the legal basis for us to process certain basic data about you. It may also be that other Swedish legislation, for example the Accounting Act, the Confidentiality Act, and record keeping according to the Health and Medical Care Act, require the association to process personal data.
In some cases, Noaks Ark Småland & Halland has a so-called legitimate interest. It can be about:
– market us as an organization to people who have not been in contact with us before,
– administer your membership and your volunteer assignment,
– communicate changes to your volunteer assignment or membership.
What are my rights?
You have the right to influence how Noaks Ark Småland & Halland processes your personal data:
Right to access your data
You have the right to receive information once a year about which personal data is registered with Noaks Ark Småland & Halland, by requesting a register extract from us in writing. This is free of charge.
The right to correction
You have the right to correct incorrect or incomplete information about yourself.
Right to be forgotten
You have the right to request that Noaks Ark Småland & Halland delete your personal data if you wish.
Right to request that the processing of your data be restricted
In some cases, you have the right to demand that the processing of your personal data be restricted. Restriction means that the data is marked so that it may only be processed for certain limited purposes in the future.
Right to object to your data being processed
In some cases, you have the right to object to the association processing your personal data. Exceptions are when other legislation is the basis for the processing.
The right to submit a complaint to the Data Protection Authority
If you believe that Noaks Ark Småland & Halland processes your personal data in violation of the GDPR, you can submit a complaint to the Swedish Data Protection Authority.
Right to data portability
If you have provided your personal data, in some cases you have the right to obtain and use your personal data elsewhere. Noaks Ark Småland & Halland is obliged to facilitate such a transfer of personal data.
How long does the association store my personal data?
When you as a member or volunteer have been inactive for three years, the personal data is deleted. The same applies when your personal data is no longer relevant for the purposes stated in our Data Protection Policy or is no longer required according to statutory retention periods. We therefore do not store your personal data longer than necessary.
Please contact us if you have any questions
You are always welcome to contact us for help in opting out of our communications.
You can also contact Noaks Ark Småland & Halland’s data protection officer if you have questions about our Data Protection Policy.
The association Noaks Ark Småland & Halland